Block, Estate & Commercial Service Charge

We have over 30 years of Property, Block, Estate & Commercial experience providing a quality service for leaseholders, owners, and management company directors.

At Roy Green Surveyors we have amassed considerable experience in Service Charge Management and would like to pass on our experience and expertise to you.

We currently provide Service Charge Management to a wide spectrum of clients ranging from owner occupied building companies to local and national developers.

We use a fully integrated online block management system, which allows leaseholders, owners and Directors to all login and see their invoices and their account, which we have found gives them peace of mind.

Our Block, Estate & Commercial management services include:

  • Collecting ground rents & service charges
  • Liaising with residents
  • Preparing service charge budgets
  • Supervising & arranging building works, contracts for cleaning, gardening and day-to-day management
  • Organising building insurance, insurance valuations and claims
  • Arranging and attending annual/six monthly meetings
  • Preparing year-end accounts and returns
  • Providing regular reports to freeholders
  • Helping provide informed decisions on future management

If you would like to find out more about how we could support you, your fellow residents or fellow directors please do not hesitate to contact us, we will be happy to hear from you. Below are some of the most commonly asked questions.

What does a management company do and why do we need one?

A management company is necessary where a development has communal areas which require an element of maintenance. Each resident becomes a shareholder and/or Director of the management company. The Directors would normally appointment ‘managing agents’ to administer the company and manage the communal areas.

What do you do as a Managing Agent on behalf of the management company?

We deal with the day to day running of the estate or block, we use an integrated property software programme, issuing of invoices and collecting of the service charge, providing a budget agreed by the Directors, chasing of any arrears, first point of contact for any issues, instructing contractors to carry out monthly/quarterly or half yearly maintenance, carry out inspections, take meter readings (if required), provide all documents to be able to provide annual accounts, deal with the maintaining of companies House, obtaining relevant insurances and organise an AGM once a year.

Why do I need to pay Service Charge?

The Service charge that you pay is your contribution towards the overall cost of managing and maintaining the communal areas of your development including any plant or equipment situated therein.

When will I be required to pay service charge and how much will it be?

You will need to begin paying service charges once the development has been handed over to the Residents or Managing Agents from the builders.

We will meet with the builders and assess the service charge costings and provide a budget which will be provided to all owners prior to purchasing a property.

How do I become Director and/or Shareholder of the Management Company?

Your solicitor would have made you aware at the time of your purchase that you would need to become a shareholder and/or Director of the management company and would have provided you with the forms to sign when you exchanged contracts to buy the property. You and your solicitor must ensure that you are registered as a Shareholder and/or Director. This is especially important should you wish to sell the property in the future, as you would need to be able to pass on your share of the management company to your buyer.